Cultural Fair FAQ

Volunteer

Host a booth

Food Tickets

When and where is the event?

This annual event has been taking place for more than 18 years! This year's fair will be held on Thursday October 16, 2025 from 6 to 8 PM. Location: Hamilton Square, the outdoor open space immediately next to the library.

What will I do?

Choose a culture of your choice and share it with the community in two components:

1. Classroom Presentation: Before the event, coordinate with your child's teacher to deliver a brief cultural presentation. This can take the form of a PowerPoint, a song, a dance, or a hands-on craft activity. You may contact the teacher directly or ask one of the organizers to help you. Please email pta@bobcatbuzz.com.

2. Food Booth: On the day of the event, host a booth and serve 300-400 bite-sized samples representing your culture. You'll receive a $170 stipend to help cover the cost of ingredients and supplies. Any crafts can be used to decorate the booth to add some flare to your space!

How much food should I prepare?

In the past, there have been up to 400 attendees. We encourage each booth/team to prepare 300 appetizer-size samples of food from the selected culture.

What will PTA provide on the day of the event?

We will provide you with 2 tables, 2 chairs, 8x8 pop-up tents, and access to electrical outlets. Please let us know if you need an extension cord or aluminum trays with stands and burner. We have lots of left over cups and plates from the past years that you are welcome to use, but if you can also supply your own containers specific to the type of food you are serving.

What do I need to bring?

Please bring the food, serving spoons/tongs, utensils for the food you will be serving, and additional chairs for anyone working your booth. We recommend you bring camping lamps or battery-operated lights to illuminate the interior of your booth. Sunset will be around 6:30 so it will be dark for a portion of the event and during clean-up.

Decor: You may bring flags, banners, signs, lights, and portable music players to customize your booth. Also, participants in the past have worn outfits to showcase their culture.

When and how do I set up?

The back gate on Del Mar will be opened starting from around 4:00 pm so that you can drive in with your car to unload supplies and food directly to your booth. All the booths and tents will be set up and labeled prior to your arrival.

How do the fair attendees pay for the food?

Raffle style tickets are sold before and during the event. For each tasting/plate of food, you may collect one ticket. No cash is exchanged at the booth.

What else is going on during the fair besides food booths?

We are seeking performers! If you know anyone who is interested in performing (pro bono), maybe from a dance school, martial arts academy, music performer, etc., please contact the organizers: pta@bobcatbuzz.com.

Can I go see other booths?

Yes, there will be plenty of time and an ebb and flow of customers. We will provide each booth with 5 tickets so you can take a break and sample food at other booths.

What if I run out of food before 8:00?

It is no problem at all. You can stay for the fun until the end or pack up.

How do I clean up?

We will start breaking down the booths at 8:00. Additional volunteers will be available to help with the clean-up.

How do I get reimbursed?

Keep your receipts for anything related to preparing for the food. You will need fill out a claim form and attach the receipts after the event. You can submit it via email or drop it in the PTA mailbox in the front office. The maximum amount of reimbursement is $170.

I'll help but I don't want to host a booth...

That's fantastic! Check out the SignUpGenius and sign up for: set up, clean up, ticket table, water distribution, etc. Most shifts are just one hour, leaving you plenty of free time to enjoy the event as a guest.

If you have more questions please email pta@bobcatbuzz.com. Thank you!

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